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Cover Letter Writing Tips
By Pat Kendall, NCRW

The cover letter plays an important role in the job search, and if done properly, it can substantially improve your ability to compete for jobs and generate interviews. It adds a personal touch to your application and shows employers that you are a serious, professional candidate.

In addition, a well-written cover letter demonstrates your communication and organizational skills by example and shows that you are the type of candidate who is willing to go the extra mile. In this highly competitive job market, the cover letter gives you a much needed edge over other job seekers, because it gives you an opportunity to describe how your specific skills and accomplishments uniquely qualify you for the job.

Here are four key rules for cover letter writing:

Rule #1: Customize to Fit 
Take the time to customize your cover letter to fit the employer's requirements. Before you start writing, review the criteria for the position and make a list of what the employer wants. This list might include specific areas of expertise, years of experience, technical knowledge, transferable skills, and personality traits. Then, incorporate these items into your letter, demonstrating by example that you have the desired qualifications.
Rule #2: Meet the Employer's Needs
Write the cover letter with the employer's needs in mind – not your own. Don't describe what YOU want, but explain what you can do for the employer. Don't assume that the employer will read between the lines of your resume and dig out the relevant information. They won't. To get their attention, you have to actively describe how you can meet their needs.
Everything that
is written merely to please the author
is worthless.

PASCAL
Rule #3: Actively Sell Yourself 
Tell them WHY they should hire you. Be assertive about your qualifications without being egotistical. The tone of your letter should be professional, but sound as if a real person wrote it – in other words, not too pretentious or formal. One way to judge your letter is to read it out loud. Do you trip over the words? Does it sound like an attorney wrote it? If so, work on it until it flows naturally and has a conversational tone.

Rule #4: Keep it Simple
Most cover letters should be limited to one page, preferably 3-5 paragraphs. In addition, use job-appropriate language (not too stuffy) and avoid pretentious phrases like those mentioned in my Gallery of Pretentious Cover Letter Phrases.

Letter Structure and Content

Next, let's take a look at letter structure and content. In the first paragraph, your objective is to get the reader's attention. Get right to the point – tell them why you are writing.

Here are some examples:

Your recent advertisement for a marketing manager caught my eye, since my experience in --------, ---------, and ------- is very compatible with your requirements.

Or...

My solid track record in sales should qualify me for the district manager position described in your recent posting.



Find out what to
avoid when writing
your cover letter:

The second paragraph should outline your qualifications for the position and focus on the most relevant aspect(s) of your background (e.g., years of experience, formal education, special training, technical skills, current responsibilities, or highlights of earlier jobs).

The best cover letters also include examples of accomplishments and quantifiable results. If you're a salesperson, describe how you increased sales volume. If you're a manager, explain how you cut costs and improved profits. If you're a human resources professional, describe how you reduced employee turnover or developed training programs that increased productivity. In other words, show how you contributed to your previous employers' operations.

Here's an example:

My background includes 15 years in sales management with accomplishments in staff development, training and customer service. I am a skilled team builder and have consistently met or exceeded sales goals in each position held:

  • Opened and developed million-dollar territory for XYZ Company.
  • Set up six key accounts for ABC Company.
  • Generated sales increases of at least 25% in all positions.

Last but not least is the closing paragraph. This is where you:

  1. Request a meeting or personal interview
  2. Mention that you will contact them to schedule a personal meeting
  3. Explain how they can reach you
  4. Thank them for taking the time to consider your application

Here are some examples:

I believe that I can make positive contributions to ABC's bottom line and look forward to discussing my capabilities in more detail. I am available for a personal interview at your earliest convenience and may be reached after 5 p.m. at the telephone number above. Thank you for your consideration.

Or...

I would like to meet with you to discuss your opportunity in more detail and will call next week to see when your schedule might allow time for a brief meeting. Thank you for your time.

 

Obviously, writing a great cover letter takes a bit of time and
patience, but it's important to get it right!


 

Return to Top

 

I have made this letter longer than
usual, because I lack the time to make it short.

— P A S C A L —

 




An Excerpt From –
Jumpstart Your Online Job Search
© Pat Kendall
, All Rights Reserved

Pretentious language may be the norm for legal correspondence, but it does not impress the average employer – and even worse, it makes you sound pompous and stuffy. Avoid the following words and phrases in your cover letter:
  • Thus, thereby, ascertain, per, and pursuant (in any sentence)
  • Confirm receipt
  • Put forth
  • If you deem it appropriate
  • Per our conversation
  • My qualifications brief is attached so that you may ascertain the appropriateness of my credentials
  • Pursuant to our discussion
  • If you so choose to initiate a dialogue I will contact you shortly to confirm your receipt of this document
  • I can assure you that I will put forth every effort to achieve a satisfactory outcome
  • I would appreciate the opportunity to speak with you concerning the aforementioned position
  • It is my intent that this letter serve merely to begin dialogue
  • To ensure receipt of my correspondence
  • Enclosed for your perusal
For the same reasons, your letter should carefully project the proper tone. For example, an aggressive writing style may be appropriate for a sales representative, but is likely to turn off the employer who wants to hire an accountant. The best results are obtained when the writing style is concise and unpretentious.


Impress employers with your
qualifications and relevant experience,
not with your fancy language
.

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Your resume – and any additional information you provide on paper or through consultation –
is considered confidential and private. Names, addresses, and e-mails of clients
and prospective clients are "private" and not sold or traded.

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.

.Pat Kendall, NCRW
© 2015, Pat Kendall, NCRW
All Rights Reserved